When a carrier is unsure of its liability with respect to a workers' compensation claim, the carrier may use Workers' Compensation Law (WCL) §21-a to extend its time to investigate the claim. WCL-§21-a permits a carrier to take up to a year (365 days) to determine whether it will accept or deny the claim when:

• timely payments are made in accordance with Subject Number 046-696 Notice Requirements for eClaims and the WCL § 21-a Process dated July 17, 2014 during this period; and
• the claimant and the Board are notified that such payments are made "without liability."

Use of the §21-a option has increased. In addition, on or after January 1, 2019, carriers will be required to indicate whether benefits are being paid with liability (L) and the claim is accepted or paid without liability (W) under WCL §21-a. These Agreement to Compensate codes replace the former Claim Type Codes. When a carrier selects an Agreement to Compensate Code of L on a First Report of Injury (FROI) and/or an L or W code on a Subsequent Report of Injury (SROI), the carrier is accepting the case or paying without prejudice pursuant to WCL §21-a. Accordingly, the Board has developed a process and timelines incorporating WCL §21-a rules and the eClaims protocol.

In general, whenever the first indemnity payment of compensation has been made on a claim, the carrier must indicate on its first SROI filing, that the payment is made with (L) or without (W) liability. When a SROI is filed with a W, the servable form of the SROIs listed below will contain the required notice from the Board to the claimant. The case will be identified as subject to WCL §21-a and no further notice will be sent by the Board. The table below lists the SROIs that must indicate W or L when filed and those that should not have this indicator:

IMPORTANT: The L agreement to compensate code indicates acceptance of the claim. When a SROI is filed with an L, the Board will mark this case as accepted for the body part(s) identified in the SROI.

Filing using the Agreement to Compensate Code W

To invoke WCL §21-a, the carrier must use the W code on the first SROI that is filed.

• An L filing indicates that the carrier has accepted the claim
• Any subsequent SROI filed with a W will not be accepted.
  Exceptions:
  • When a carrier has filed a SROI-04. A subsequent SROI reporting payment to the claimant with a W will be accepted, as long as it is filed more than 10 days before the Pre-Hearing Conference on the controversy. NOTE: In such cases the carrier may still be subject to late payment penalties imposed by the Board's Monitoring Unit.
  • A carrier may not use the W code in death cases, or cases that are medical only.

Ending WCL §21-a status

There are three ways to properly end a case's WCL §21-a status:

1. Accept the case: An L filing after the first SROI with a W, indicates that the carrier has accepted the case and the case will no longer be marked as subject to WCL §21-a. The carrier should make this filing using a SROI-02.
2. Controvert the case: A carrier that wishes to controvert the case after a W filing, must file a SROI-SJ before filing the SROI-04. Filing the SROI-SJ satisfies the carrier's obligation under WCL §21-a(3). Failure to timely or properly follow this procedure may result in a case being deemed accepted pursuant to WCL §21-a(4).
3. Accept the case by allowing a year to pass: When the insurance carrier's initial SROI has a W designation, and 365 days have passed from the first benefit payment issue date, and the carrier has not properly controverted the case, the case is deemed accepted. The carrier must file a SROI-02 with the L designation.

To Avoid Losing 21-A Status

If any of the following occur, the carrier may lose their rights to continue payments per §21-a, as the case may be established:

1. Object to payments of a medical bill (C-8.1B) stating treatment provided was not causally related to the compensable injury or claim has been controverted and there is no controversy (FROI/SROI 04) present in the case.
2. Failure to continue payments consistent with the claimant's treating provider's medical reports, including reducing payments based on an IME.

Process for Acceptance of a Claim

For cases with a date of accident on or after 1/1/19, the acceptance of a claim on the FROI will change from the Claim Type Code to the Agreement to Compensate Code (this is a new field for the FROI). There are two ways a claim may be accepted: L - With Liability or W- Without Liability.

1. The Agreement to Compensate Code of L- With Liability indicates acceptance of a claim
2. The Agreement to Compensate Code of W- Without Liability indicates:
   • The claim has been accepted without prejudice and without admitting liability and payments will be made pursuant to §21-a, or
   • Indemnity benefits are being paid pursuant to §25(1)(f).

For dates of accident prior to 1/1/19, the acceptance of a claim will remain to be based on the Claim Type Code.

Additionally, two new Claim Type Codes were added as of 1/1/2019:

1. W = Lost Time with No Paid Indemnity
2. P = Indemnity with No Lost Time Beyond Waiting Period

The current Claim Type Code descriptions were updated as of 1/1/2019:

• N = Notification of an Incident Only
• I = Indemnity for Lost Time
• L = Became Indemnity for Lost Time