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Workers' Compensation Board Press Releases New York State Workers' Compensation Board Announces Move to Electronic Claims Reporting

March 5, 2012

National standard will eliminate paper, speed benefits while cutting costs

The New York State Workers' Compensation Board today announced that it will transition from a paper to an electronic employer report of injury system by adopting the IAIABC (International Association of Industrial Accident Boards and Commissions) Claims Electronic Data Interchange (EDI) Standard Release 3.0. Founded in 1914, the IAIABC is a not-for-profit trade association representing government entities who administer workers' compensation systems.

Currently, the Board accepts New York-specific claims information from employers and insurance carriers through paper submission. Beginning in early 2013, these submissions will be required to match the IAIABC standard and be made electronically.

"Electronic filing will reduce system waste and increase efficiency – meaning businesses will save while injured workers will receive their benefits faster," the Board's Executive Director Jeffrey Fenster said. "We are working closely with employers and insurers in the workers' compensation industry to ensure a seamless transition to electronic filing."

More than 30 states currently use or are planning to use the IAIABC EDI standard for claim submissions. Most national insurance carriers already utilize this standard. The technology is recognized as the national best practice for workers' compensation injury reporting. The Board will implement the mandate of electronic reporting in phases beginning with those national carriers that use IAIABC EDI in other states.

Based on the experience of other states that have implemented the IAIABC standard, the Board anticipates that its adoption in New York will yield significant benefits, including:

Mario Cilento, President of the New York State AFL-CIO, said, "The heart of the workers' compensation system is delivering benefits to injured workers when they need them. Labor supports implementing the new paperless standard, which will quicken the delivery of benefits. Anytime we can streamline that process without compromising the integrity of the system, injured workers are better served. The data collected will also lead to improved information for policy-making in the future. We appreciate the Board's efforts to improve the delivery of service in this area."

Heather Briccetti, President and CEO of the New York State Business Council, said, "New York's businesses should get excited about this initiative. Moving to an electronic platform means increased speed, efficiency and most importantly, cost savings."

Mary Ahearn, IAIABC President, said, "The IAIABC is happy to welcome the New York State Workers' Compensation Board into the growing ranks of jurisdictions that are using IAIABC EDI Claims Release 3. By adopting EDI for their claims processes as part of their modernization effort, the New York workers' compensation system will see a number of improvements - in its data collection capabilities, in the quality and speed of its operations, and in the reduction of its operating costs, to name just a few. The IAIABC welcomes the opportunity to assist the New York State Workers' Compensation Board with its implementation as it moves to a new era in claims reporting."

Dennis J. Hayes, Chief Executive Deputy Director, New York State Insurance Fund, said, "As the largest writer of workers' compensation insurance in New York, NYSIF welcomes the opportunity to work with the Board in this effort. This EDI initiative should reduce costs for our policyholders, ensure the delivery of benefits in a more timely fashion and provide greater accountability for all parties of interest."

Gary Henning, Assistant Vice President of the American Insurance Association, said, "We welcome the Board's decision to adopt a best-practice national standard for electronic reporting and look forward to working with them on this and other modernization efforts. AIA has supported IAIABC EDI initiatives for over two decades, recognizing the importance in uniform data-reporting standards for workers' compensation."

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