Thank you for visiting the Workers' Compensation Board (the "Board") web site. This web site is designed to make it easier and more efficient for individuals and businesses to interact with the Board. The Board recognizes that it is critical for individuals and businesses to be confident that their privacy is protected when they visit the Board's web site.
For purposes of this policy, "personal information" means any information concerning a natural person, as opposed to a corporate entity, which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person. The Board only collects personal information when that information is provided voluntarily by sending an e-mail, responding to a survey, or completing an on-line transaction.
When visiting this web site the Board automatically collects and stores some information about your visit, however; none of this information is personal information.
The information that is collected automatically is used to improve this web site's content and to help the Board understand how users are interacting with the web site. This information is collected for statistical analysis, to determine what information is of most and least interest to our constituents, and to improve the utility of the material available on the web site. The information is not collected for commercial marketing purposes and the Board is not authorized to sell or otherwise disclose the information collected from the web site for commercial marketing purposes.
The Board may use a technology called "cookies" which can be used to provide tailored information from a web site in order to better serve you. A cookie is an element of data that is sent to your browser and stored on your system. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it. Refusing or deleting cookies may limit your ability to take advantage of some features of this web site.
The cookies the Board uses do not obtain personal information about web site visitors. The only way we can obtain personal information is if you voluntarily provide it.
During your visit to this web site you may send an e-mail to the Board Web-master. Your e-mail address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your e-mail address and the information included in your message will be used to respond to you, to address issues you identify, to improve this web site, or to forward your message to another State agency for appropriate action. Your e-mail address is not collected for commercial purposes and the Board is not authorized to sell or otherwise disclose your e-mail address for commercial purposes.
During your visit to this web site you may initiate a transaction such as a survey, registration, order form for publications, or you may submit forms for inclusion in one of the Board's electronic systems. The information, including personal information, volunteered by you in initiating the transaction is used by the Board to operate Board programs, which include the provision of goods, services, information, and the adjudication of awards. Personal information submitted to the Board via the Board's web site may be routed directly into a claimant case file. All information provided to the Board, through any media, will be kept private and will not be disclosed except as provided under section 110-a of the Workers' Compensation Law, and Articles 6 and 6-A of the Public Officers Law.
The Board does not knowingly collect personal information from children or create profiles of children through this web site. Users are cautioned, however, that the collection of personal information submitted in an e-mail or through an online transaction will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or state law, be subject to public access. The Board strongly encourages parents and teachers to be involved in children's Internet activities and to provide guidance whenever children are asked to provide personal information online.
As noted above, the Board does not collect any personal information about you during your visit to this web site unless you provide that information voluntarily by sending an e-mail or initiating an online transaction. You may choose not to send us an e-mail, or submit information via this web site. This will not prevent you from requesting services or products from the Board by other means and will not normally have an impact on your ability to take advantage of other features of the web site, including browsing or downloading most publicly available information.
The collection of information through this web site and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act, the Personal Privacy Protection Law, the Freedom of Information Law and Workers' Compensation Law §110-a Confidentiality of Workers' Compensation Records. Participation in an online transaction resulting in the disclosure of personal information to the Board by the constituent, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by the Board for the purposes reasonably ascertainable from the nature and terms of the transaction.
The Board may disclose personal information to federal or state law enforcement authorities to enforce the Board's rights against unauthorized access or attempted unauthorized access to the Board's information technology assets or against other inappropriate use of this web site.
The Board retains information collected through this web site in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law, and the Workers' Compensation Law. Information on the requirements of the Arts & Cultural Affairs Law may be found at http://www.archives.nysed.gov/services/recmgmt.htm. In general, the Internet services logs of the Board, comprising electronic files or automated logs created to monitor access and use of Agency services provided through this web site, are retained for six weeks. Information, including personal information, that you submit in an e-mail or when you conduct business with the Board online, is retained in accordance with the records retention and disposition schedules established for the records of the program unit to which you submitted the information. Information concerning these records retention and disposition schedules may be obtained through the Records Retention Officer, indicated later in this policy.
Any user may submit a request for records to the Privacy Compliance Officer to determine whether personal information pertaining to that user has been collected through this web site. Any such request shall be made in writing to the address below:
Privacy Compliance Officer
Office of General Counsel
328 State Street
Schenectady, NY 12305-2318
The Privacy Compliance Officer shall, within five (5) business days of the date of the receipt of a proper request: (i) provide access to the personal information; (ii) deny access in writing, explaining the reasons therefore; or (iii) acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.
Any user, from whom the Board has collected personal information, has the right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.
The Board is strongly committed to protecting personal information collected through this web site against unauthorized access, use, or disclosure. Consequently, the Board limits employee access to personal information collected through this web site to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information are required to follow the law and Board procedures in connection with any disclosures of personal information.
In addition, the Board has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of this web site as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.
For web site security purposes and to maintain the availability of the web site for all users, the Board employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage this web site.