Workers' Compensation Board
OFFICE OF THE CHAIR
20 Park Street Albany, New York 12207
Subject No. 046-375R
Email Filing of WCB Claims Documents
Date: February 22, 2011
Revises Subject No. 046-375 dated November 20, 2009 with respect to additional material in red only.
The Workers' Compensation Board now allows documents related to claims for compensation to be filed with the Board as email attachments. Documents related to non-claims matters may not be filed as email attachments. The following email address is to be used:
Applications for Administrative Review and Full Board Review, as well as rebuttals to same (Forms RB-89, RB-89.1, RB-89.2 and RB-89.3) may be emailed to the above address. Forms related to No-Insurance cases will also be accepted at this address.
A separate email is required for each claimant with the Subject Line containing the WCB case number and/or claimant name. Multiple forms or documents for an individual claimant may be submitted as separate attachments or as one attachment containing multiple documents. Whenever possible, a single attachment should contain no more than 25 pages. Any email containing an attachment larger than 20 Megabytes will be rejected in its entirety.
Attachments to emails will be accepted in the following formats only:
.txt, .dat, .jpeg, .gif, .bmp, .tif, .pdf, .doc, .docx, .rtf, .ppt, .pptx
Emails will be accepted 24 hours a day, 7 days a week.
The received date for all documents emailed to the above address will be recorded by a stamp on the document that indicates the complete date and time the email was received; e.g., "Received by WCB Email on 11/13/2009 9:41:16 AM".
Forms That Should Not Be Emailed:
- Forms and other documents not related to a specific workers' compensation injury should not be emailed to this address. Non-claims forms and documents should be sent by mail to the appropriate Board office or department. Processing of such documents will be delayed if they are received via email.
- Forms that require verification of the original signature, Form C-3S, Form C-3.3, Form C-32.1, Form OC-110A, Form MD-3, Form MD-1, Form WTC-12, AFF series, WTC-AFF series, and 110A correspondence with a notary stamp, should not be emailed. If such forms are received via email, the sender will be contacted and asked to send the original document to the Board by mail, thus delaying the processing of the case and in some instances risking a penalty for late filing.
When emailing a document to the Board, please be sure that it is complete and has full case identification information including the WCB case number. To ensure that all emailed documents are scanned to the proper case folder, please also include the WCB case number on each page of any attached documents. If a WCB number has not been assigned, please include the claimant's name and date of accident on each page.
OTHER FILING OPTIONS:
In addition to regular US Postal Service mail, claims-related forms and documents may also be faxed to the Board at 1-877-533-0337. See Subject No. 046-296R dated 2/22/11 for more information.
Also, visit our website at http://www.wcb.ny.gov/content/ebiz/OnlineServices.jsp for information about electronic submission of forms, including web filing, flat file transmissions and xml form submission. It should be noted that electronic submission via web filing, flat file transmissions and xml submission is regarded as the most secure method for submission of documents.
Thank you for your cooperation.
Robert E. Beloten
Chair
| 