To: Insurance Carriers Providing Benefits Under the Workers' Compensation Law
Date: September 25, 2003
The Workers' Compensation Board (the Board), in a continuing effort to update and enhance its Employer Compliance functions, has implemented a new Insurance Compliance application based on the International Association of Industrial Accident Boards and Commissions (IAIABC) Proof of Coverage (POC) data set.
The IAIABC standards allow states to determine which data elements are required for their jurisdiction. The Board is now making changes to a field in the Proof of Coverage Employer Record (PC2). There is no change in reporting data for the Insured (PC1) record. The Board currently allows carriers to provide either an Unemployment Insurance Employer Registration (UIER) number or Federal Employer Identification Number (FEIN) when submitting a PC2 record.
Effective 90 days from the date of this notice, Proof of Coverage Employer (PC2) Records must contain the FEIN or Social Security Number (SSN) for the entity or named employer. We will continue to accept the UIER in employer records during this interim phase of development. Upon implementation of this change, the Board will reject employer records that do not contain an FEIN or SSN. UIER thereafter will become a conditional field. There is no change in reporting data for the Insured (PC1) record since the FEIN/SSN are already mandatory.
The New York specific mandatory/optional fields are posted on the Boards' web page under "Resources for Insurance Carriers". The IAIABC POC Implementation guide (published 7/16/02) currently defines those fields for both the insured and employer records.
Please communicate this change to your staff involved in the collection of policy holder information. We hope this will assist with a smooth transition and help the WCB maintain accurate employer records and insurance data. Please check our web page periodically for current filing information and updates on our progress toward implementation of this change.
Jeffrey R. Sweet